Information for presenters

Oral Presentations

We will use a software called vMIX which allows us to record your presentation with you. The only thing you need is to prepare your oral presentation and PowerPoint, and you need a computer with a camera and speaker.

You will have the option of creating an E-poster for the Congress. Please see Poster Presentations for instructions.

All presenters have been contacted by email with further instructions. Please contact ectmih2021@uib.no if you have not received an email from us.

Oral Poster Presentations

An oral poster presentation is a short, pre-recorded video presentation of 2 minutes with 1-2 slides presenting your abstract. We will show the pre-recorded video and ask you to be available for live discussion/Q&A after the screening. Deadline for uploading the video is 9th September

We prefer that you use Teams for the recording. Please see here for guidance It is recommended that you download this application. (Zoom or PowerPoint is a good option if it is not possible for you to use Teams).

All presenters have been contacted by email with further instructions. Please contact ectmih2021@uib.no if you have not received an email from us.

Poster Presentations

Due to the virtual nature of the conference we are only accepting Electronic Posters (E-Posters) in
PDF format.

Poster Submission Deadline: 9th September 2021

The poster should be a clear visual presentation of your submitted abstract and should meet the following criteria:

Tittle of the Poster

  • It is recommended to keep the title of the poster same as in the submitted abstract. Slight
    modification which does not change the idea of the abstract is also allowed.

Poster size and format

  • Poster must be submitted in PDF format
  • It is recommended to make your poster in PowerPoint (Landscape or Portrait) and then
    save it as a PDF before uploading it into the Presenter Portal
  • Make sure that you do not exceed the limit of 5 PPT slides for your E-Poster.

Your Information

  • The top of the Poster should display, in the lettering of 18 Bold (Times New Roman), the
    following information: Title of your Paper, Name(s) of the Author(s) and Affiliation(s).

Lettering

  • Kindly use both UPPER and lower case letters for general content, as all-capital text is difficult
    to read. It is recommended to use 14 Times New Roman font style for the content of the poster.
  • Make sure there is enough contrast between the colour of the text and the poster’s background.
    Text and presentation should be in ENGLISH only.

Content of the Poster

  • Make sure that the specific sections (such as the background, methods, results, and
    conclusions) are easy to locate in the poster.
  • Try to keep the text easy to read and concise. The poster should have a clear message, a
    logical layout and be easy to comprehend.
  • Avoid the use of full sentences and rather use short text in bullet point format.
  • Avoid using watermarks that may detract from the readability of your poster.

Illustrations

  • Illustrations are the most important part of the poster and will attract the most attention.
    Colourful charts and graphs are the easiest to read. Explanatory illustrations should be used
    instead of text whenever possible.

Video URL

It is possible to add a video URL with a short presentation of yourself and your Poster. However this is optional.

HOW TO UPLOAD THE POSTER IN THE ABSTRACT SUBMISSION PORTAL

To access your profile in the Abstract Submission Portal you need to use this link:

Abstract Submission Portal

Press on "Edit Abstract" then you will see the options: "Upload Poster" and Upload a Video URL".

There will be a chat function in the ECTMIH 2021 Virtual Congress Portal where other attendees can ask questions to the authors.

If you haven't registered as a participant yet, you can use this link: ECTMIH 2021 Attendee Registration

If you have any questions, please do not hesitate to contact us at media@kongress.no


Guidelines Video Recording

Audio

  • Wear a good headset with a microphone, for better listening and microphone sound
  • Preferably a quiet place, close all doors and windows
  • Mute your microphone when you are not speaking

Video

  • A good webcam: Laptop camera, tablet and newer PC webcam are sufficient
  • Have your camera on eye-level and position your eyes on the top line

Connection and speed

  • Wired connection is much faster and more stable than wireless. If you cannot connect with wire, make sure that you are close to the router/wireless access point
  • Close all applications that use internet

Background and light

  • Use a plain, neutral and stable background
  • Avoid sitting in front of a window and avoid having bright elements in the background. You should be the brightest element on the screen

Embargo policy 

Accepted abstracts are made available to the public on the ECTMIH 2021 website and Digital Congress Platform on the first day of ECTMIH 2021 at 9:01 CEST. Hence, the embargo is lifted at 9:01hrs CEST on the starting day of ECTMIH 2021 and can be reported from that time onwards.  

All presented abstracts will also be published in the journal on Tropical Medicine and International Health (TMIH) on the Wiley Online Library. The journal will be available on the first day of ECTMIH 2021. 

The abstract data can be reported on after the specified embargo date and time when the abstract appear on the virtual platform on the first day of ECTMIH 2021. If the authors themselves prefer to submit their communication to a peer review before the congress takes place, it is acceptable if this is communicated to us (ectmih2021@uib.no) and the journal. 

Violation of the embargo may result in the abstract being withdrawn from the congress and/or other measures deemed appropriate. It is not considered a violation of this policy if an abstract or information thereof is presented elsewhere or is part of a manuscript that has already been submitted, if acceptance is still pending at the time of the regular abstract submission deadline.  

Embargoed materials as well as results and information related to sessions at any meeting or event organised by ECTMIH 2021, are strictly confidential and cannot be disclosed in any manner or for any purpose prior to the lifting of the embargo by ECTMIH 2021. Only basic information such as title, presenter, and time/place of the presentation may be published before the embargo is lifted. 

Press Releases 

All embargo dates and times are given on official media releases. Official media materials will be made available to registered journalists only. When asking for third party comment on releases before the embargo has lifted, journalists are requested to ensure that those interviewed understand and accept the embargo conditions. 

Wiley Copyright Transfer Agreements (CTA) for Abstracts 

The rules regarding abstracts are as follows: 

Conference abstracts: We do not require a signed Agreement to publish abstracts of material submitted for poster sessions and presentations at conferences or meetings. The right to publish such material is presumed.